Technology Advisor Blog

A year ago I got rid of all the paper on my desk and every day it's a wonderful sight in the morning to see a clear desk!  Microsoft Outlook "Tasks" are a great way to stay organized, and by changing the font, size and color of overdue tasks, you can get even more organized! 

If you want to zoom in or zoom out of a web page to make the font bigger or smaller, a simple trick is to use the control key and the scroll on on your mouse:  Hold the control key (Ctrl) and then spin the scroll up or down.  The scroll wheel is located between the left and right buttons on the mouse.  Not every mouse has a scroll, so you can also use the control key with the plus sign and minus sign.  A third option is to hit the ALT key plus "P" to pull up the page menu and then select "zoom".

If you need to send an email to someone with a large file or perhaps with many smaller files, you can compress the files to save space and also save the hassle of attaching several files one by one by selecting a compressed folder.  The process is easy, and it doesn't require any extra software since the function is built right into Windows.  Simply find the file or folder you want to compress, right click on the file or folder and select Send To and then click Compressed (zipped) Folder.  The new file folder has a zipper on it to show its "zipped", and you can rename it to anything you want.

When I'm working on my computer I like to open up a LOT of windows at the same time.  With so many windows open, if I need to go to the desktop to open a new program, there's a lot of clutter in the way. 

One of the best ways to protect yourself from the common "fake" anti-virus malware that's all over the place is to spend a few moments getting to know your "real" anti-virus software.

This week, Wikipedia went dark and Google blacked out its logo in protest over two controversial intellectual property bills being discussed in Congress:  Stop Online Piracy Act (SOPA) and Protect IP Act (PIPA).  The intent of the new laws is to protect authors and creators of intellectual property from getting ripped off.  However both proposed laws are seriously flawed. 

The Boston Sunday Globe had some interesting reading yesterday:  "Laptop seizures at customs cause thorny legal dispute".  When David House, a former MIT researcher, returned from vacation in Mexico a little over a year ago, federal agents seized his laptop at customs during a connection in Chicago, and kept it for almost two months.  There was no search warrant, and he wasn't charged with a crime.  The article describes a "Consitution-free zone" where governement agents don't need probable cause or reasonable suspicion to seize property, as long as it's not "invasive". 

When you're collaborating with multiple people on a Microsoft Word document, it may be helpful to mark a draft as FINAL to prevent further edits.  To do this in Word 2010, to to the File tab and under the Info options select "Protect Document" and "Mark as Final".  This lets other readers know that this is a final draft.  When they open the document, they'll see a yellow banner across the top that says "An author has marked this document as final to discourage editing".  Note that discourages editing, but the reader can go ahead and select "Edit Anyway" to make further edits. 

This is the time of year when many people travel.  We have received a lot of questions recently about the latest email security threat:  a new wave of "phishing" emails that are based on flight information notifications. 

You probably spend a big chunk of your day in Outlook with email, contacts, calendar, and tasks.  It's worth a few minutes to customize your layout to get the most efficient workspace that works for you.