Technology Advisor Blog

Get even MORE organized with Outlook Tasks!

Posted by Ann Westerheim on 2/2/12 3:24 PM

Customize View of TasksA year ago I got rid of all the paper on my desk and every day it's a wonderful sight in the morning to see a clear desk!  Microsoft Outlook "Tasks" are a great way to stay organized, and by changing the font, size and color of overdue tasks, you can get even more organized! 

Changing the appearance of overdue tasks can help them stand out more.  In Outlook 2010, select "Tasks" from the navigation bar.  In the "View" tab, select "View Settings".  In the "Advanced View Settings" pick "Conditional Formatting".  When you highlight "overdue tasks" you can pick any font you want to make the tasks pop out on your list.  If red is too harsh and scolding, pick something else that works for you!

We strongly advise clients to get more from the technology you already have.  When you get a few free minutes, explore the settings that will work for youl 

Tags: Microsoft Outlook 2010, Tasks

Get Your eMail Organized with Microsoft Outlook Rules

Posted by Ann Westerheim on 11/16/11 11:20 AM

Outlook RulesIf your inbox is getting out of control with too many messages, it's time to start creating some "rules" to organize your mail. 

To get started with "Rules", highlight the message in your inbox that you want to move, then select the "Rules" button on the "Home" ribbon.  You'll be given some short-cut options to "Always Move Messages" from the sender, or "Create Rule", or "Manage Rules and Alerts".  

If you get newsletters, or updates on a regular basis from folks, it's a good idea to move them into specific folders so you don't wind up with a giant, cluttered in-box.  Highlight "Always Move Messages..." and then select the folder you want to move the message to.  If you don't already have a folder, select "New" and then create the folder. 

If you select "Create Rule" instead of just "Always Move Messages...", you can get fancy and create an audio alert to let you know when you have new mail from that sender, instead of just relying on seeing an un-opened message count in the folder. You can browse though a long list of different sounds to choose from, so have fun with this.

Take a look at your inbox and see if you can find groups of email that would make sense to organize and start getting the rules in place. 

Tags: eMail, Microsoft Outlook 2010, Rules

How to Get (or Get Rid of!) a Ruler in Outlook 2010 eMail

Posted by Ann Westerheim on 11/8/11 1:32 PM

Ruler Outlook 2010I was composing a new email and noticed the ruler across the top.  While the ruler is useful in some cases for advanced formatting (aligning text and images), it was a nuisance for me and I started searching the tool bar for how to get rid of it.  I must have toggled it "on" by accident, and now it was stuck there.

To turn the ruler on or off, Click on the "New e-Mail" button in the top left of Outlook, then all the way on the right there is a tiny ruler icon on the top edge of the scroll bar.  Click on the ruler icon to turn the ruler on or off, depending on your preference.  Hope this post saves you time!

Tags: eMail, Microsoft Outlook 2010, ruler

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