Technology Advisor Blog

With so many business and personal activities on-line these days, it's impossible to remember all the passwords.  We've all been trained to use "strong" passwords (6 characters or more, not a word in the dictionary, numbers & symbols), but remembering them is a big problem.

One of the productivity tools we like to recommend is RoboForm (www.roboform.com).  The slogan on their home page sums things up - "Put your passwords on speed-dial".  RoboForm automatically remembers your passwords, stores them securely, and then fills them in when needed, kind of like using a browser bookmark. 

When trying to remember complicated passwords, employees are often tempted to write them down and keep them in a convenient location, but this isn't secure.  In fact, the new Massachusetts Data Protection Law specifically addresses the storage of passwords by requiring:  "control of data security passwords to ensure that such passwords are kept in a location and/or format that does not compromise the security of the data they protect".  Bottom line, no more passwords on post-its under your keyboard! 

There's an entry-level free version of the program available, so this may be a great place to start and check it out.  Here is a link to the product comparison chart: http://www.roboform.com/how-it-works/product-comparison.