Technology Advisor Blog

I Don't Want a Teams Meeting Link in my Calendar Invitation

Posted by Ann Westerheim on 8/29/23 2:47 PM

Microsoft Teams Always OnHave you ever scheduled an in-person meeting or Zoom call and everyone was confused because there was also a link to a Teams Meeting in the Outlook calendar invitation that you didn't intend to be there? 

In your Microsoft Outlook settings, you can change your settings to "Add online meeting to all meetings" or turn off that option.  In Outlook, on the upper left hand side of your screen go to "File" then select "Options" on the left hand navigation.  This will open with "General" settings displayed, and you can select "Calendar" on the left hand navigation to reveal calendar settings.  Here you can un-check the box that says "Add online meeting to all meetings".

Outlook Option to Add Teams to All Meetings

It seems that in some recent Microsoft updates, the status of this setting was impacted because of an interaction with the "add-in" feature for Teams.  The "Add-in" allows a button to be displayed in the main Outlook Navigation to directly set up a Teams meeting.    The place to look for these settings is under the same left hand navigation to to "Add-ins".  Recently there was a backend error whereby some recent changes to optimize the Microsoft Teams add-in for Outlook caused a problem to always add the link (even when you turned it off under "Calendar Options").   This is a "bug" that's being actively worked, and we've had reports of this over the past several months.

If you have access to Teams settings directly in your navigation ribbon (with an "add-in), you can click "Don't host online"  to turn it off.  You'll see the Teams instructions disappear from the calendar invitation. TEAMS meeting OFF

One of these techniques should enable you to remove an unwanted meeting link to eliminate confusion so you don't have some people waiting on a non-existing teams meeting when the actual meeting starts!

If you're a local business in Massachusetts and you need more help, give us a call!


Topics: Microsoft Office, Microsoft Outlook, Microsoft Teams

Subscribe by Email

    Most Popular Posts

    Browse by Tag

    See all tags...

    Posts by Month

    See all months...

    Connect With Us

    Older Blog Posts

    For older Ekaru blog posts, go to