A question we get asked a lot is "What's the best backup solution for my small business?". The good news and bad news is that there are a lot of choices. So many choices that it can be overwhelming. Here are a few considerations to think about:
1. Get the backup off-site. If there is a disaster in your office building and your back up is on site, you risk losing everything. Make sure your backup gets out of the building either by physically removing the media, or transmitting it on-line.
2. The backup should be encrypted. Data protection laws often require this, but even if you're not dealing with protected information, you don't want your valuable business information in the wrong hands.
3. The backup should be automatic. Relying on someone to remember to run a backup and take the backup off site every day is risky. On-line data storage costs have decreased dramatically over the past few years, so it's now affordable to transmit everything off site automatically.
4. How often do you need to backup your data? Once a day is probably not enough.
5. Calculate the impact of downtime on your business. Your data can't be reproduced, so at a minimum your critical business data needs to be protected, but also consider the impact of down time. Using an imaged-based backup can help you recover a lot faster in the event of a disaster, because you won't need to spend a lot of time installing software and customizing settings when you try to recover.
When you explore options to backup your data, don't get overwhelmed with all the technical buzz words. Stay focused on what's needed to protect your business, and then look at the technical options.